Staggered Audit Calendar 2026

Proposed: January 3, 2026 Purpose: Prevent “audit week” clustering by offsetting recurring reviews Owner: Chief of Staff (tracking), respective owners (execution)

Audit Types & Cadences

2026 Calendar (Staggered)

Q1 2026

Q2 2026

Offset Logic

Pattern Sweep (anchor): Weeks 5, 11, 17, 23, 29, 35, 41, 47

• 6-week intervals starting Feb 3

Methodology Audit: Weeks 7, 14, 21, 28, 35, 42, 49

• ~7-week intervals, offset 2 weeks from Pattern Sweep
• Never same week as Pattern Sweep

Documentation Audit: Weeks 2, 6, 9, 12, 16, 19, 22, 25…

• 3-4 week intervals
• Lighter lift, more frequent

Role Health Check: Weeks 3, 7, 11, 15, 19, 23…

• 4-week intervals
• Offset 1 week from Doc Audit
• Critical for HOSR function

Maximum Audit Load Per Week

Design Principle: No more than 2 audits in any given week.

Worst Case: Doc Audit + Role Health (both lightweight, ~1.5 hours total)

Best Case: Most weeks have 0-1 audits

GitHub Workflow Implementation

Pattern Sweep Workflow

# .github/workflows/pattern-sweep-reminder.yml
name: Pattern Sweep Reminder
on:
  schedule:
    # Every 6 weeks on Monday at 9am UTC
    # Starting Feb 3, 2026
    - cron: '0 9 3 2 *'   # Feb 3
    - cron: '0 9 17 3 *'  # Mar 17
    - cron: '0 9 27 4 *'  # Apr 27
    - cron: '0 9 8 6 *'   # Jun 8
    # ... continue for year

Documentation Audit Workflow

# .github/workflows/doc-audit-reminder.yml
name: Documentation Audit Reminder
on:
  schedule:
    # Every 3-4 weeks on Monday at 9am UTC
    - cron: '0 9 13 1 *'  # Jan 13
    - cron: '0 9 10 2 *'  # Feb 10
    - cron: '0 9 3 3 *'   # Mar 3
    # ... continue for year

Role Health Check Workflow

# .github/workflows/role-health-reminder.yml
name: Role Health Check Reminder
on:
  schedule:
    # Every 4 weeks on Monday at 9am UTC
    - cron: '0 9 20 1 *'  # Jan 20
    - cron: '0 9 17 2 *'  # Feb 17
    - cron: '0 9 17 3 *'  # Mar 17
    # ... continue for year

Issue Templates for Each Audit

Pattern Sweep Issue Template

---
name: Pattern Sweep
about: 6-week pattern analysis
labels: pattern-sweep, methodology
---

## Pattern Sweep: [Date Range]

**Period**: [Start] - [End]
**Lead**: Lead Developer (Specialist Instance)

### Checklist
- [ ] Pattern library index updated
- [ ] Usage analysis complete
- [ ] Novelty candidates identified
- [ ] Evolution tracking complete
- [ ] Meta-synthesis complete
- [ ] FALSE POSITIVE test passed
- [ ] Leadership summary prepared
- [ ] Ratification decisions documented

### Deliverables
- [ ] pattern-sweep-results-YYYY-MM-DD.md
- [ ] pattern-sweep-leadership-summary.md
- [ ] DRAFT-pattern-XXX.md (if any)

Documentation Audit Issue Template

---
name: Documentation Audit
about: Monthly documentation health check
labels: documentation, audit
---

## Documentation Audit: [Date]

**Owner**: Chief of Staff / Doc Manager

### Checklist
- [ ] Broken links scan (target: <30)
- [ ] Stale documents identified (>90 days unchanged)
- [ ] README coverage verified (target: 100%)
- [ ] Navigation docs current
- [ ] Knowledge folder aligned with filesystem

### Metrics
- Broken links: ___ (previous: ___)
- Stale docs: ___
- Coverage: ___%

Role Health Check Issue Template

---
name: Role Health Check
about: Monthly agent role health assessment
labels: sapient-resources, audit
---

## Role Health Check: [Date]

**Owner**: HOSR / Chief of Staff (interim)

### Active Roles Assessed
| Role | Last Session | Drift Risk | Notes |
|------|--------------|------------|-------|
| Chief of Staff | | Low/Med/High | |
| Chief Architect | | | |
| Lead Developer | | | |
| Communications Director | | | |

### Checklist
- [ ] All active roles had session in past 2 weeks
- [ ] Briefing documents current
- [ ] No role drift detected
- [ ] Succession plans documented
- [ ] Prompt templates current

Tracking Dashboard

CoS to maintain simple tracking:

Adjustment Protocol

If an audit needs to slip:

1. Move by 1 week maximum
2. Don’t create collision with other audits
3. Document reason in tracking dashboard
4. Don’t skip entirely - defer to next slot

If project phase requires pause (e.g., major release):

1. PM can suspend non-critical audits (Doc, Role Health)
2. Pattern Sweep and Methodology should still run
3. Document suspension and resume date

Success Metrics

After 3 months:

• No week with >2 audits
• All audits completed within 1 week of scheduled date
• Pattern library growing (target: 50+ patterns by Q2)
• Documentation health: <30 broken links sustained
• Role drift incidents: <2 per quarter

Calendar proposed by Chief of Staff January 3, 2026 For implementation via GitHub Actions